The International School of Economics in Tbilisi (ISET, www.iset.ge/www.iset-pi.ge) is seeking an Executive Assistant to the Director.
Dimension and Scope:
• Provides administrative support to the Director and front office
• Assists with planning, directing and supervising all administrative functions of the organization
• Dimension and Scope
• Serves as an Executive Assistant to ISET Director:
o Manages the business Calendar of ISET Director
o Coordinates meetings and events (including agendas)
o Handles the business travel and other “site” meetings logistics
o Maintains business contact database and correspondence
• Assists Deputy Director Finance and Deputy Director of Operations and HR in administrating day to day processes - planning and coordination of different activities, when required;
• Assists in administration of HR related tasks, such as vacation tracking, contract templates preparation, etc.
• Ensures timely reporting to the Director from organizational units;
• Provides a bridge for smooth communication between the Director’s/front office and internal Departments and insure adequate information flow;
• Take minutes of meetings, as requested, to update the Director and follow up, as appropriate
Skills and Qualifications:
• Strong work ethic, understand need for confidentiality and professional demeanor, and embrace team work and have experience in providing high-quality customer service
• Well organized and be able to adapt to changing needs in a fast-paced environment and sometimes work under pressure, proactively and efficiently
• High degree of accuracy
• Excellent verbal and written communication skills in English; Communication skills in Georgian is highly desirable (expats will be also considered)
• Writing and proofreading skills
• Experience in working independently and collaboratively, organizing work, and coordinating work of others
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment and positive and energetic attitude
• At least 2 years experience of working in the similar capacity, in an international environment
How to apply:
Please send your CV (in English) to vacancy@iset.ge. Please indicate “Executive Assistant to the ISET Director” in the subject line of your email. Only short-listed candidates will be contacted for an interview.
The deadline to apply is August 20, 2019.
